Session #5 • January 19, 2017:
Action Team Planning
Action Team members continue to learn and use Clear Vision concepts and skills to identify opportunities, build relationships, and work toward creating action plans. Session #5 introduces the “5 WHYS” technique, Project Charter Statement, and Power Mapping.
Session #5 Agenda
ROOT CAUSE: The “5 WHYS”
Each of the 9 Action Teams has created a short list of issues and is ready to explore those issues more in-depth, starting with root cause.
We identify root causes to community problems by doing community-based research, one-to-ones, and critically learning about issues. An easy approach to understanding root cause is the “5 WHYS” technique.
The “5 WHYS” is simply asking the question “Why?” successively five or more time to get at the deeper cause of each given answer. This is important because the first cause that comes to mind for any problem is not necessarily the root cause. Learn why Root Cause is important, see an example of using “5 WHYS,” and use the “5 WHYS” worksheet HERE.
PROJECT CHARTER STATEMENT
Action Teams will develop a Project Charter Statement for each issue on their short list. The Project Charter answers important Where, Why, What and How questions:
- WHERE the problem happens
- WHY the team is interested in the problem
- WHAT the team wants to accomplish
- HOW that will help solve the problem
The Project Charter Statement serves as a mission statement for a project and helps a team measure its progress. An easy to use Project Charter Statement template, including 3 examples, is HERE.
This tool can help identify the different resources that affect an issue, and recognize relationships between those resources. Mapping can help teams consider others who might have an interest or investment in their issue. It can also provide a better understanding of the problem when they have identified all potential stakeholders.
Power Mapping starts by brainstorming. Ideas may include people and power related to the issue; community groups who also care about the issue; current and historical resources; even people and/or groups who might be against the issue to help provide a more realistic look at possible barriers.
The next step is to research the interests and power of stakeholders identified on the Power Map. This research will likely result in Re-mapping to either add to or detract from the initial Power Map.
Research, re-mapping, and revising the action plan are all part of a complete Power Mapping process.
Learn more about Power Mapping and see examples of an issue mapped and re-mapped HERE. Power Mapping is also discussed in the Clear Vision Tool Kit.
COMMUNICATION IS CRITICAL
As each Action Team begins to dig deeper into their short list of issues, communication between teams becomes very important. Sharing their short list of issues with the other teams will eliminate duplicating efforts, may align team efforts, can help identify best ways to access common resources, and will ensure that teams feel connected in their efforts.
Each Action Team shared their list of issues. As each issue is discussed in terms of root cause, project charter, and power mapping, this sharing will continue to be critically important. See the issues of each Action Team HERE.
Each Action Team ended their discussion with their Public Evaluation.